VOLUME 10, CHAPTER 12: "MISCELLANEOUS PAYMENTS" SUMMARY OF MAJOR CHANGES Changes are identified in this table and also denoted by blue font. ASD(A) - DPC - Contracting eBusiness - Under Secretary of Defense for What We Do. 115-91, section 556 These procedures establish Army-wide standards designed to provide all Army activities with a foundation upon which to build specific standard operating procedures governing their programs. The following exceptions apply: 1) Foreign nationals may be appointed as CHs only if they are direct hires working for the U.S. Government. It provides a high-level overview of policies and processes, with a goal of consolidating and streamlining miscellaneous payment procedures across the Components. All waivers, exceptions, and deviations to the guidance provided in AFARS Appendix EE must be in writing and routed to the ODASA(P) CPM for approval. A full systems schedule is not available, but updates will be provided as the other DoD Entitlement systems become capable. and directs personnel to follow the guidance in the Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs (Guidebook). Effective immediately, for DoD acquisition of supplies or services funded by DoD appropriations, contracting officers and other individuals delegated micro-purchase authority shall use the definition of "micro-purchase threshold" within this class deviation in lieu of the definition at FAR 2.101. DoD Guidebook for Miscellaneous Payments. For some small businesses, receiving payment for goods or services provided through DoD contracts can be subject to a lengthy process and cash management requirements. The products in the listed categories must be procured using competitive (or fair opportunity) procedures.(03/16/2022). DPC has established a new internal control that will be applicable to all NAF GPC SP3 programs from the effective date of this memorandum in order to ensure NAF funded GPCs are properly segregated for oversight. Contract Ordering Official training must be completed before using this authority. This class deviation rescinds and supersedes Class Deviation 2017-O0007, dated September 1, 2017, and Class Deviation 2018-O0001, dated November 8, 2017. Additionally, due to the upcoming sunset of the Purchase Card Online System, "Purchase Card Online System (PCOLS)" (CLG 005) will also be permanently cancelled effective 21 December 2018. The complete list of miscellaneous payment categories processed through WAWF is available in appendix A of the DoD Guidebook for Miscellaneous Payments. The maximum single transaction dollar limit for stand-alone purchases is the MPT as defined at FAR 2.101. b. Micro-Purchase Convenience Check Writer. Affected Public: DoD military personnel, civilian employees, dependents, members of the general public to include Foreign Nationals, and vendors providing goods or services to the DoD. DPC/CeB is initiating the SP2 AF/DA task order closeout process. Personnel Force InnovationFreedom of Information ActDFAS HotlineContact Us Accessibility / Section 508EEO / No Fear Act, An official website of the United States government, Providing payment services for the U.S. Department of Defense, Defense Industry Leaders (DIL) Conference, Hosted by Defense Media Activity - WEB.mil. The definition and current dollar values of the MPT are located at FAR 2.101(b) and summarized in Table 1-2. CHs who will place orders against any contract also require the Contract Ordering Official CH designation in their appointment. It also provides guidance on FPDS reporting for COVID-19-related actions made via Other Transactions and financial assistance instruments. Pay Invoices when BIG07 = 26, GA or ZZ. Defense Finance and Accounting Service > contractorsvendors g. Contract Payment Official. Fuels Automated System (FAS) and Automated Voucher Examination and Disbursing System (AVEDS) used to support Defense Loistics Agency (DLA) fuels commodity payments. Manuals. U.S. Army requested Defense Procurement and Acquisition Policy (DPAP) to provide clarifying guidance about Governmentwide Commercial Purchase Card (GPC) use for travel-related expenses, specifically travel-related expenses for Lodging in Kind (LIK) ( i.e., housing provided to servists on their drill weekends if they have to travel more than 50 miles from home). Establishes data integrity screening procedures for the identification, validation and correction of data elements within the payment and administration system in reconciliation Meal Tickets and Checks. ETO language will be implemented in changes to two Procurement Integrated Enterprise Environment Joint Appointment Module Cardholder Special Designations, to be deployed in 4th quarter 2022. b. 5) Humanitarian or peacekeeping operation (as defined at 10 USC 2302(8) and FAR 2.101). What is and is not Reportable on IRS Form 1099 c. DoD Guidebook for Miscellaneous Payments d. Identifying Public or Private Colleges and Universities e. IRS Exempt Organization Types f. The Archive provides historical GPC documents for reference by the Purchase Card community. PDF Home - SECRETARY OF THE NAVY The new DFARS rule allows the DoD to accelerate payments to all small businesses once all required documentation is received. See paragraphs d. and e. below. Grants authority to make authorized GPC purchases valued up to $25,000 using simplified acquisition procedures when the CH is outside the U.S. for items/services to be used outside the U.S., and that comply with the requirements of DFARS 213.301(2). CHs with this designation will be referred to as Ordering Officials throughout this document. Transportation Pay. Interested in doing business with DFAS? In addition, contract clauses have been outlined that may impose limitations on entitlement to financing or invoice payments. The existing Guidebook will be replaced with a GPC-unique document. To ensure the training program participants receive is both current and accurate, it has been determined that DoD Government Purchase Card Refresher Training, CLG 004 will be taken offline as the course undergoes necessary content update. Cardholders must countersign to acknowledge this responsibility. The 2022 DoD GPC Charge Card Management Plan is now available. A/OPCs are required to close outstanding delinquencies, disputes, and other open transactions in a timely manner, working with the bank until all CH and MA accounts under their purview are closed. See DoD Charge Card Guidebook for most current guidance. This release impacts the following enterprise-wide capabilities: (1) the Electronic Data Access (EDA) system, (2) the Contracting Officer Representative Tracking (CORT) Tool (reengineered into the Joint Appointment Module (JAM) and Surveillance Performance Monitoring (SPM)), and (3) an enhancement for Government Purchase Card (GPC) Cardholder roles to be available for nomination and appointment in JAM. Purpose . It implements and supplements sections of the Department of Defense (DoD) Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs (hereinafter referred to as the DoD Charge Card Guidebook). h. Miscellaneous Payments Official (SF 182 Training Payments). Defense Federal Acquisition Regulation Supplement Part 218 Emergency Acquisitions 1998 EDITION 218.1-1 . Fund Code Appropriations This memo notifies the components that Department of Defense (DoD) Government Purchase Card (GPC) data mining systems (Program Audit Tool (PAT) for the Navy; Purchase Card Online System (PCOLS) for the Army, Air Force and Defense Agencies/Activities) that support SmartPay 2 actions have been updated to reflect the disciplinary category terms and associated definitions as established in the attached memo and reflected in the DoD Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs (DoD Guidebook). (D) FAR 52.227-11 Patent RightsOwnership by the Contractor. The remaining unadjudicated PCOLS cases with transactions valued at $1,000 or greater that posted after September 15, 2018, must be closed within three weeks of April 19, 2019. The Director of Defense Procurement and Acquisition Policy issues class deviations when necessary to allow organizations to deviate from the FAR and DFARS. ", Governmentwide Commercial Purchase Card Guidance Related to Recording 889 Designation and Emergency-Type Operation Values (GPC 2022-02), Deployment of Updated Governmentwide Commercial Purchase Card Joint Appointment Module Cardholder Special Designations (GPC 2022-01), Purchases from Federal Prison Industries; Updated List of Federal Supply Classification Codes to be Competed, Update to Governmentwide Commercial Purchase Card Span of Control Policy, Governmentwide Commercial Purchase Card Interim Use Prohibition When Contracts Contain Federal Acquisition Regulation Clause 52.229-12 - Tax on Certain Foreign Procurements (GPC 2021-2), Department of Defense SmartPay 3 Government-wide Commercial Purchase Card FY21 Oversight and Reporting Schedule Delays and Updated Guidance on Statistical Reporting - SP3 Transition Memorandum #14, Governmentwide Commercial Purchase Card Program Use of Procurement Integrated Enterprise Environment Single Sign On and Task Queue Transition Memo #13, Governmentwide Commercial Purchase Card Guidance Related to Recording Transactions Involving National Interest Action Codes and Emergency Acquisition Authorities (GPC 2021-1), Guidance on the Implementation of Adjusted Government Charge Card Cardholder Special Designation Thresholds, Recording Implementation of Section 889(a)(1)(B), Prohibition on Contracting withEntities Using Certain Telecommunications and Video Surveillance Services orEquipment, when using the Governmentwide Commercial Purchase Card, Governmentwide Commercial Purchase Card Guidance Related to Implementation of the Section 889(a)(1)(B) Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment, Department of Defense SmartPay 3 Government-wide Comercial Purchase Card Oversight and Reporting - SP3 Transition Memorandum #12, 2020 General Services Administration SmartPay Training Forum, Department of Defense SmartPay 3 Government-wide Comercial Purchase Card Guidance for the Coronavirus Disease 2019 (COVID-19), Department of Defense Policies and Procedures Governing Non-Appropriated Funds SmartPay 3 Government-wide Commercial Purchase Card Use - SP3 Transition Memorandum #11, Reporting COVID-19 Related Actions to the Federal Procurement Data System, Purchases from Federal Prison Industries; Updated List of Federal Supply Classification (FSC) Codes to be Competed, Final Governmentwide Commercial Purchase Card Disciplinary Category Definitions Guidance, Procurement Integrated Enterprise Environment 6.0.0 Release, Deployment of Procurement Integrated Enterprise Environment Joint Appointment Module Government-wide Commercial Purchase Card Cardholder Appointment Capability - SmartPay 3 Transition Memorandum #10, Refund Validation under SmartPay 3 - SP3 Transition Memo #9, Closeout of Air Force/Defense Agencies SmartPay 2 Task Order - SP3 Transition Memorandum #8, Purchase Card On Line System Data Mining Case Closure, Phase 2 SP3 Transition Memorandum #7, Department of Defense SmartPay 3 Government-wide Commercial Purchase Card Policies, Procedures and Tools SP3 Transition Memorandum #6, OUSD (A&S) Prohibited Purchases Memo (3/1/19), 2019 General Services Administration SmartPay Training Forum (2/15/2019), DoD Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs (1/9/2019), Purchase Card Online System Data Mining Case ClosureNon-Compliance Ramifications SP3 Transition Memorandum #5 (12/20/2018), Cancellation of Governmentwide Commercial Purchase Card Defense Acquisition University Training Courses - Continuous Learning - GPC CLG 004 and CLG 005 (12/7/2018), Delay in Data Mining Case Adjudications within Insightson Demand SP3 Transition Memorandum #4 (12/3/2018), Appointment of Government wide Commercial Purchase Card Officials - SmartPay 3 Transition Memorandum #3 (11/16/2018), Mandated Closure of Purchase Card on Line System Data Mining Open Cases - SP3 Transition Memorandum #2 (10/11/2018), Government-wide Commercial Purchase Card Guidance Related to Class Deviation 2018-O0018 dated August 31, 2018 (9/21/2018), Award of DoD SmartPay3 Government Purchase Card Tailored Task Orders - SP3 Transition Memorandum #1 (8/27/2018), Government-wide Commercial Purchase Card Prohibited Purchases (8/15/2018), Deployment of Government Purchase Card Disciplinary Category Terms and Definitions into Data Mining Systems (8/13/2018), Class Deviation - 20180413 - Class Deviation 2018-O0013 (4/13/2018), 2018 GSA SmartPay Training Forum (4/18/2018), DoD OMB Reporting Memorandum (10/20/2017), Travel Purchase Prohibition for Governmentwide Commercial Purchase Card (10/19/2017), Department of Defense Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs Update (9/21/2017), Class Deviation - 2017-O0007, Special Emergency Procurement Authorities (9/1/2017), Class Deviation - 2017-O0006, Increased Micro-Purchase Threshold; Related guidance USA002333-17-DPAP; and Supplementals (7/13/2017_7/21/2017), Interim Guidance on Government Purchase Card Disciplinary Category Definitions used in Office of Management and Budget Violations Reporting (7/3/2017), 2017 GSA SmartPay Training Forum (3/9/2017), Temporary Suspension of DoD Government Purchase Card Refresher Training Module: Continuous Learning-GPC 004 (CLG 004), Executive Order: Improving the Security of Consumer Financial Services, Office of the Assistant Secretary of Defense for Acquisition, Office of the Assistant Secretary of Defense for Sustainment, Office of the Assistant Secretary of Defense for Energy, Installations, and Environment, Office of the Assistant Secretary of Defense for Nuclear, Chemical, and Biological Defense Programs, Office of the Deputy Assistant Secretary of Defense for Industrial Base Policy, Office of the Executive Director for Special Access Program Central Office. The SF 182 or equivalent must be completed prior to the training. DPC/CeB plans to release two iterations of a spreadsheet listing all open DM cases, for the past 18 months, valued at $1,000.00 or greater, on approximately 15 October 2018 and 5 December 2018. DFARS Procedures, Guidance, and Information PGI 247 Transportation 2004 EDITION 247.3-1 (Revised November 4, 2016) PGI 247.3TRANSPORTATION IN SUPPLY CONTRACTS This authority allows CHs to use a GPC convenience check to buy commercially available, fixed-price supplies and services to fulfill mission-essential requirements. This dropdown is for doing lookups to some WAWF database tables. (12/8/2022), This memorandum updates Governmentwide Commercial Purchase Card third-party payment policy and establishes policy for Components seeking to make purchases using non-DoD e-commerce platforms.
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