ASL Club (School Club) Valerie Gundlah: D312 : BIPOC: Deirdre Straight, Monica French: A103(A) Book Club: Brandon Winn: E212 : BSU Black Student Union: Deirdre Straight, Monica French: A103(A) D and D Club: Kyle Bracken: D214 : Dark Theory Talk: Brandon Kohler: C209 : Drama Club: Sara Ragey: B100 : Drawing Club: Deirdre Straight, Monica French . The Club is an organization of parents, teachers, administrators and community members who serve as a support organization for all Individual Activity Groups encompassing academic, athletic, fine arts, and all other extracurricular activities at Bartlett High School. Booster Club Officers are responsible for ensuring that their Booster Club is in compliance with NAA & District policies and guidelines, OSSAA guidelines, and state and federal regulations. Expenses for the operations of the club including, but not limited to mailings, postage, website fees, storage facilities, advertising, bank fees; If deemed appropriate by club membership for general activities or a specific sponsored event, the cost of providing liability or bonding coverage; Items purchased for resale as a fundraiser; Expenses to promote a fund-raising activity including, but not limited to signs, equipment rental, insurance; All items necessary for parties provided by parents or other students strictly for an athletic team or performing arts program as long as it is approved by the Athletic Director or Principal/Principals designee. 2. Meals and/or hospitality for referees, judges, clinicians or visiting sponsors; Hospitality expenses for tournaments, extra-curricular events or competitions; Donations to the District to support the respective sports or performing arts programs based on specified needs presented to the Superintendent of Schools; All items necessary to conduct off-season tournaments provided that employees of the District do not participate pursuant to NJSIAAs Rules and Regulations. Steps have been documented to aid a Booster Club in abiding by the regulations; however, these steps are only general guidelines and do not ensure that a Booster Club will remain in compliance with all federal tax regulations. A resource for doing the evaluation may be found at http://www.k12.wa.us/Equity/Districts/AthleticPrograms.aspx (Equity Coordination Program - Washington State Office of the Superintendent of Public Instruction). The relationship between the Union Area Athletic Department and the Union Boosters Club is critical to the success of our organization. As an athletic director I want to work with the parents as they are key to our student success.. Phone, Fax, Email. The cost of these services would be the Booster Club's responsibility. Prevosto makes sure to be highly involved in the booster club; she is a voting member. He is a member of the High School Today Publications Committee. 500 South Scotland Lane New Castle, PA 16101. Finley, p. (2006). Loosely defined, a foundation uses their funds to make grants for specific charitable purposes. Relationship with Union Boosters Club - Union Area School District Following are some suggestions for principals and athletic directors to ensure that booster clubs operate with integrity and the school remains in compliance with Title IX. Id like to think we go above and beyond because we dont want those questions to be asked.. If the students, teachers, coaches and parents work together, there is no limit to what can be accomplished. Booster Club Manage a West Virginia Booster Club Manage a Wisconsin Booster Club Manage a Wyoming Booster Club, One of the key aspects of managing a booster club is communicating and informing key booster club supporters. Mike Dyer is the WCPO.com high school sports reporter in Cincinnati, Ohio. What is a school booster club? Booostr is the first booster club software platform with a connected set of tools designed to help booster clubs and nonprofits better manage their organization. Booster Club Fundraising Form. The Norman Public Schools shall establish procedures in compliance with 70 O.S. PDF Riverview Jr. / Sr. High School - Riverview High School Booster Clubs should not have debit cards. Does the school collect fees for the activity? A Booster Club does not achieve tax exempt status by acquiring an EIN. 3. The state and federal regulatory information included in this section does not include all laws or rules that may apply to your particular situation. Even though the Treasurer may assign certain duties to another person (i.e., Fundraiser Chairperson Catalog Sales), the Treasurer and the Booster Club President are ultimately responsible for assuring that all financial records are maintained accurately for the Booster Club. For the most part many booster club rules and regulations the same from state to state. The support provided usually includes recruiting volunteers and raising money. Athletic administrators and boosters clubs must also realize the possibility that school districts might cut budgets during a particular school year. Booster Clubs Show submenu for Booster Clubs . The best set-up, if at all possible, is to have one booster club that supports the entire athletics program rather than sport-specific ones. GoFundMe, for example, has a mechanism to establish that donations to you should be tax deductible. Rotate, on a regular basis, club officers such as president, treasurer and other positions with control over financial processes. Athletic . Booster Club Resources - OHSAA Speech, Debate & Theatre Directors & Judges, New NFHS Officers, Board Members Elected for 2023-24, NFHS, Referee Enterprises Announce New Publications Agreement, Tamika Catchings Delivers Stirring Speech at Hall of Fame Induction Ceremony, Quarters, Adjusted Free Position Protocols Lead 2024 High School Girls Lacrosse Rules Changes, New Examples of False Starts Adopted in High School Track and Field Rules. For assistance in developing and implementing proper procedures and monitoring compliance with federal, state and local laws, consider using the services of a booster club support organization such as the National Booster Club Training Council (http://boosterclubs.org/) or Parent Booster USA (http://parentbooster.org/). Clifton Park, NY. Any athletic administrator understands how booster clubs are a critical component to high school athletics these days. Foundations typically receive applications from nonprofit groups requesting financial support. The following are the approved by-laws for the HHS Booster Club. Booster club legalities can vary from area to area depending on state practices, but there are a number of general booster club laws . Support is shown in many ways, including volunteering time, raising money, and contributing funds to better enhance the team or The organization needs to register as a nonprofit organization and ensure compliance with IRS regulations. The NAA has Policies and guidelines that must be followed by Booster Clubs. Better tools for smaller nonprofit organizations. Booster Club Management By State - Booostr.co Its a community, Rossi explained, one where families who have long moved out of the area take vacation days to come back and volunteer during training camp. Or do you make them all file 501(c)(3)s and go that route? Vogel said. PDF Oklahoma City Board of Education D-11cfbb Support may be as simple as providing refreshments for a particular event or support may be as complex as raising money for an out-of-state competition. the principal, coach, band director) who comes to its meetings. For instance, several local districts -- Aliquippa, Ambridge Area and Western Beaver -- did not report booster or alumni contributions in their 2014-15 reports. These points are worth knowing about, even if it is unlikely that any of them will truly bite you in the butt. Hell still stay involved with the boosters program, even if its not as an officer. Thats especially true as boosters clubs become more prevalent and integral to the operation of high school sports. The former president of the Sand Creek (Michigan) High School music program booster club entered a plea deal in exchange for reduced charges related to his theft of $13,000 from the club and was sentenced to 30 days in jail instead of the five-year prison term he might have received. He has been covering high school sports in Ohio since 2000 and has been in Cincinnati since 2004. Title IX Issues Involving Booster Clubs and Facilities - MemberClicks What catches some people off guard is that the answer to that question is generally no. Unlike the majority of local booster clubs, West Alleghenys football boosters have operated as a nonprofit 501(c)(3) for years, making regular reports to the districts school board detailing the money raised and how its used. While schools may satisfy one of the three prongs of the test (i.e., proportionality), this does not guarantee overall compliance. As those philanthropic efforts begin, school administrators and booster club officials need to develop and implement proactive strategies to prevent what has become a problem of increasing dimension nationwide: the misappropriation of club funds by the very individuals entrusted with the moral and fiduciary duties of ensuring that all monies raised are used exclusively to support the education-oriented mission of those organizations. Therefore, this section is dedicated to the many day-to-day issues that face a Booster Club. In addition, this section will also guide you in preparing the Financial Report and related Review Report. Require two signatures on every check cut to pay a vendor, two endorsements for every withdrawal from or change to a clubs bank account and a For Deposit Only stamp to be placed on every received check by someone different than the person who will process the check. Many high school booster clubs have no oversight, and there are no The school develops and operates the program or activity, including the school (and not the booster club), contracting and paying for, any goods and services purchased. Under IRS rules, any group that raises money regularly should be filing a tax return. Third, share your new understandings with school officials, and together with the school, develop boundaries for your school/booster club relationship. Secondary Name: Park City Highschool Booster Club: In Care of Name: Jana Daily: Address: 1750 Kearns Blvd, Park City, UT 84060-7302: Subsection: Charitable Organization: Ruling Date: 11/2002: Deductibility: Contributions are . They must meet with the district to go over proper documentation and fulfill other requirements. School business offices have extensive experience, and detailed procedures, for contracting for goods and services. There are recommendations, said Steve Robinson, spokesman for the Pennsylvania School Board Association, but no mandate. The former treasurer of the Strawberry Plains (Tennessee) Carter High School athletics booster club pleaded guilty to embezzling $33,000 from the organization and was sentenced to four years of probation. Almost every incident of embezzlement leads to both the criminal prosecution of the perpetrator and a civil lawsuit to recover the misappropriated funds. They are a vital part of our team and we need them to accomplish our goals.. Athletic Booster Clubs are governed by Norman Athletic Association (NAA). Divide duties between booster club members: separate the responsibility of counting monies from the deposit of those funds into the bank; separate the task of cutting checks to pay vendors from the reconciliation of the booster clubs checkbook; and separate the job of keeping the clubs books from conducting internal audits of those books. To us, you cant overcommunicate, Rossi said. Often, the band boosters are asked to arrange, contract and pay for transportation and accommodations for band trips like this. Gifts or funds generated by these clubs resulting in disparate opportunities along gender lines, putting the school out of compliance with Title IX regulations. The Oak Hills Booster Club manages concessions at all athletic events, manages memberships and family passes, helps to organize the Oak Hills Sports Stag (banquet fundraiser with a notable speaker), manages and operates spirit wear sales and other significant fundraisers throughout the school year. If Im a school superintendent, money is tight already and the last thing I want to do is hire an accountant to look at all of these books.. HHS Booster Club By-Laws . As a nonprofit, Rossis organization also must file the appropriate tax forms on an annual basis. The boosters clubs have become fundraising organizations to help support the program that the school and school board can no longer support, whether thats financially -- which is a big piece -- or whether thats training or equipment or something else, Rossi said. This can be challenging to initiate when single-sport clubs have been entrenched. This would make accurately tracking a donor list difficult at best, and impossible at worst. Schools want to control boosters; boosters want independence. Applying by Fax: Fax the completed Form SS-4 application to 859.669.5760. (I pity the lawyer or accountant who has to fill XXXDarkLordUnicornRainbowXXX into a Schedule B.). With these expectations and the involvement of various interests groups, particularly parents, there are many challenging issues, including: 1. Once predominately organized to provide sports teams with the "extras" required to run a high-level program, these organizations are now the primary sources of funding for nearly all athletics expenditures in many school districts. Developed by sociologist Donald R. Cressey and now used by criminologists and forensic accountants for understanding the typical circumstances that lead to trusted individuals committing crimes of betrayal, the fraud triangle is comprised of three components: 1) opportunity, 2) financial pressure and 3) rationalization. Mandate that all monies collected from any fundraising activity immediately be deposited into a bank drop box and that no booster club member is ever to take cash home. All Booster Clubs must have an adopted budget which includes major fundraising estimates and planned spending for the year submitted to the Athletic Director or Principal/Principals designee and kept on file with the Superintendent of Schools. Phil Rison, associate executive director of the National Interscholastic Athletic Administrators Association, has found some strategies to be the most beneficial in working with parents toward a common goal. School officials should meet with booster clubs to provide ethics training and to inform participants of district and state policies as well as Title IX implications. A Santa Paula (California) High School band booster club official pleaded guilty to stealing $22,000 and was sentenced to one year in jail followed by five years of probation. Booster clubs are often quite prominent for popular programs like football or baseball. Booster Clubs that are considered NOT in Good Standing are will not be able to vote at the NAA meetings and will not be able to present fundraising requests. Booster Clubs may spend funds or write checks for the following: District designees (coaches, advisors) oversee the activities of their respective Booster Club program to ensure that District rules and guidelines are followed. Opportunity: Persons who embezzle funds tend to be those in positions of opportunity to abuse a position of trust and who believe they have a low risk of getting caught because of weak internal controls, lack of policy enforcement, and their end-to-end authority over cash control and bank accounts. Central High School 2200 S. Roosevelt St. Aberdeen, SD 57401 Phone: 605-725-8100 Fax: 605-725-8199. First Name plus ONE of the three options (email OR Phone OR Physical Address) are required to add to your contact manager & ledger entry. He previously worked for the Cincinnati Enquirer and the Akron Beacon Journal. I have 91 kids, Rossi said. Booster Clubs / Roles and Responsibilities - Plano Independent School 1996 5-129.1 to provide for sanctioning of organizations and associations that raise money and collect revenues for the benefit of students so that they may be exempt or apply to be exempted from statutory controls and requirements pertaining to school activity funds. Crowdsourcing offers high visibility and large user bases. Athletics programs are often the targets in Title IX litigation. School officials experience many difficult situations as they work with booster organizations and attempt to balance desires, needs, expectations and legal obligations. The Case for High School Activities, National Federation of State High School Associations (NFHS) Title IX's Application to Booster Clubs School districts rely to a great degree on the time, energy and efforts of their booster clubs and parent teacher organizations to enhance educational and athletic opportunities for the students in their . Applying by Mail: Mail the completed Form SS-4 to: The processing timeframe for an EIN application received by mail is four weeks.